Join Our Team

Description: The Accounts Payable Clerk with HR Experience is responsible for supporting the financial and human resources functions of the organization. The role is primarily focused on accounts payable tasks, including invoice processing and payment coordination, while also providing assistance in HR-related duties such as onboarding and employee record management. This is a non-exempt position, which means the employee is eligible for overtime compensation for any hours worked over 40 in a standard workweek, in accordance with FLSA guidelines.

Responsibilities:

Accounts Payable (AP) Duties:

• Invoice Processing: Verify accuracy of vendor invoices and match them with corresponding purchase orders.

• Data Entry: Enter invoices into the accounting system for timely payment processing.

• Payment Coordination: Schedule and prepare payments via checks, ACH, or wire transfers.

• Vendor Reconciliation: Reconcile vendor statements and resolve any discrepancies.

• Documentation: Maintain accurate electronic or physical files of invoices and payment records.

• Tax Compliance: Prepare and issue 1099 forms as needed for year-end reporting.

• Financial Close Support: Assist with month-end and year-end financial closing procedures.

Human Resources (HR) Support Duties:

• Onboarding: Assist with new employee onboarding, including collecting required forms and documentation.

• Employee Records: Maintain up-to-date and accurate employee records, ensuring compliance with applicable laws.

• Benefits Administration: Support the HR team in administering employee benefits, such as health insurance and retirement plans.

• Leave Tracking: Assist in managing employee time-off requests and leave balances.

• HR Inquiries: Respond to employee questions regarding HR-related matters such as payroll, benefits, and company policies.

• HR Compliance: Ensure that all HR activities comply with company policies and federal, state, and local labor regulations.

FLSA Classification & Work Hours:

• Non-Exempt: This position is classified as non-exempt under the Fair Labor Standards Act (FLSA), meaning employees are entitled to overtime pay for any hours worked over 40 in a workweek, at a rate of 1.5 times their regular hourly rate.

• Work Schedule: This is a full-time position, with a typical schedule of 40 hours per week, Monday through Friday. Occasional overtime may be required during peak periods, such as month-end or year-end financial close.

Qualifications:

• High school diploma or equivalent; an associate degree in Accounting, Finance, or a related field is preferred.

• 2+ years of experience in accounts payable, accounting, or a related financial role.

• Previous HR experience (e.g., onboarding, benefits administration) is a plus.

• Familiarity with accounting software (e.g., QuickBooks, SAP) and strong Excel skills.

• Excellent organizational, time-management, and communication skills.

• Ability to handle confidential information with discretion.

Physical Requirements:

• Ability to sit for extended periods of time.

• Regular use of computer systems, requiring manual dexterity and visual attention to detail.

• Occasional lifting of up to 20 pounds.

Key Competencies:

• Attention to detail and high level of accuracy in work output.

• Strong problem-solving skills and ability to resolve discrepancies.

• Ability to work both independently and as part of a team.

• Effective communication and interpersonal skills, especially when interacting with vendors and employees.

• Familiarity with general accounting principles and HR compliance requirements.

Please email resume and cover letter to Katherine@BocaHelpingHands.org